Responsibilities:
- Organize and coordinate the daily schedule for management, including arranging appointments and coordinating meetings to ensure smooth operations.
- Manage internal and external communications, professionally and efficiently handling calls and emails.
- Prepare and organize official documents and correspondence, ensuring documents are saved and organized for easy access.
- Oversee office logistics and ensure regular availability of office supplies.
- Provide administrative support to different teams as needed and assist in organizing events and special meetings.
Requirements:
- Degree in administration, secretarial work, or a related field.
- Previous experience in secretarial or administrative support roles.
- Strong organizational skills, attention to detail, and ability to multitask effectively.
- Excellent communication skills for courteous, professional interactions with clients and colleagues.
- Proficiency in Microsoft Office, including:
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- Word: for editing and preparing official documents and correspondence.
- Excel: for creating spreadsheets, data entry, and conducting basic analyses.
- PowerPoint: for creating professional presentations.
Required Digital Skills:
- Proficiency in using email tools, such as Outlook and Gmail, to organize correspondence and efficiently manage contacts.
- Skills in using digital document management systems, such as Google Drive or SharePoint, for flexible and secure document storage and organization.
- Familiarity with scheduling tools like Google Calendar or Outlook Calendar to organize appointments and remind managers of key tasks and meetings.
- Ability to use task management software, such as Trello or Asana, to organize and coordinate tasks across different teams.
- Skills in creating digital surveys through tools like Google Forms or Microsoft Forms for data collection or feedback tracking as needed.