Events and Activities Coordinator

Responsibilities:

• Organize internal and external academy events and activities, including preparing schedules, selecting locations, and coordinating all logistical details to ensure event success.
• Coordinate with relevant parties, such as suppliers, internal teams, and external partners, to ensure that all necessary materials and arrangements are in place for events.
• Manage invitations and registration for event participants, ensuring continuous communication with attendees to provide an outstanding experience.
• Prepare post-event reports that include evaluations and feedback on event performance and provide recommendations for future event improvements.
• Oversee the preparation and organization of promotional and advertising materials for events, contributing to the academy’s public image enhancement.

Requirements:

• Experience: Previous experience in organizing and managing events, preferably in an educational or training environment.
• Core Skills:

• • Strong organizational and coordination skills for managing various event details and ensuring smooth operation.
  • Ability to manage time effectively and handle deadlines and high-pressure situations.
  • Strong communication skills for engaging with partners, internal teams, and attendees to ensure a smooth and successful experience.

• Proficiency in Event and Project Management Tools, including:

• • Microsoft Office, particularly:
    • Excel: for preparing event schedules, tracking costs, and organizing participant data.
    • Word: for preparing event-specific documents and materials.
    • PowerPoint: for creating presentations that outline event details and provide plans to management.
  • Project management software like Asana or Trello to organize tasks and coordinate teams, ensuring continuous communication among stakeholders.
  • Experience with digital marketing and social media tools for event promotion, such as Facebook Events and Instagram to engage with the audience and increase event awareness.
  • Skills in handling service providers and coordinating logistical requirements to ensure alignment with event standards.