Unified Institutional Coding System

The institutional accreditation framework covers all units and components of the Academy without exception and includes all academic, administrative, technical, and operational activities.

1. Academic and Training Programs

The accreditation includes the following:

• Design of academic and training programs.
• Development of curricula and scientific content.
• Implementation and management of programs.
• Learner assessment and examinations.
• Practical and applied training.
• Certification and licensing systems.
• E-learning and blended learning.
• Continuous professional development programs.

2. Institutional and Administrative Structure

This includes:

• Senior management.
• Executive management.
• Academic departments.
• Support and service units.
• Research and development centers.
• Branches and international representation offices.

3. Quality and Governance Systems

This includes:

• Quality management systems.
• Internal auditing.
• Institutional risk management.
• Compliance and policies.
• Institutional performance evaluation.
• Key performance indicators (KPIs).
• Strategic plan review.

4. International Branches and Partnerships

This includes:

• External offices and international branches.
• International academic partnerships.
• Joint accreditation programs.
• International institutional cooperation.
• Professional and academic recognitions.

The Academy adopts a multi-level institutional governance model that ensures a clear separation between strategic, executive, and academic functions, thereby achieving operational efficiency, institutional oversight, and transparency.

1. Strategic Level

         Main Function:

Establishing high-level policies, strategic oversight, approving plans, and ensuring institutional sustainability.

Code	Unit	Responsibility
ST-BO-01	Board of Trustees	Highest supervisory authority and policy approval
ST-CEO-02	Chief Executive Officer (CEO)	Overall leadership and institutional oversight
ST-PL-03	Policy and Planning Office	Strategic planning and policy development
ST-LG-04	Legal Affairs and Compliance	Legal governance, contracts, and regulations
ST-QA-05	Quality and Institutional Accreditation	Quality assurance and institutional auditing
ST-IR-06	International Relations	Partnerships and international representation

2. Executive Level

          Main Function:

Managing operational processes, institutional resources, and implementing operational plans.

Code	Unit	Responsibility
OP-COO-01	Operations and Administration	Management of daily operations
OP-HR-02	Human Resources	Recruitment, development, and performance evaluation
OP-FN-03	Finance and Accounting	Financial management and control
OP-MC-04	Marketing and Corporate Communications	Public relations and marketing
OP-IT-05	Technology and Digital Transformation	Digital systems and technical infrastructure
OP-SV-06	Services and Support	Student services and logistical support
OP-RM-07	Risk Management and Internal Audit	Risk management and auditing

3. Academic Level

         Main Function:

Ensuring the quality of educational, training, and research processes.

Code	Unit	Responsibility
AC-PRV-01	Academic Leadership	General academic supervision
AC-CR-02	Curricula and Programs	Program design and development
AC-AD-03	Admissions and Examinations	Registration, examinations, and certification
AC-CL-04	Training and Assessment	Practical training and learner evaluation
AC-QA-05	Academic Quality Assurance	Program review and accreditation
AC-RS-06	Scientific Research	Research studies and projects
AC-EL-07	E-Learning	Digital education and learning platforms

4. Support and Innovation Units

          Main Function:

Enabling institutional development, innovation, and sustainable transformation.

Code	Unit	Responsibility
SU-EL-01	E-Learning	Development of digital learning environments
SU-IN-02	Institutional Innovation	Development of solutions and initiatives
SU-RD-03	Research and Development	Development of projects and studies
SU-EX-04	Examinations and Licensing	Administration of professional examinations
SU-AS-05	Institutional Analysis	Data analysis and decision-making support
SU-IR-06	International Relations	Management of external cooperation

5. International Representation

Code	Entity	Function
IN-AU-01	Australia	International institutional representation
IN-SY-02	Syria	Institutional support and coordination
IN-UN-03	International Accreditations	Coordination with accreditation bodies

 

1. Principles of Institutional Quality

The Academy is committed to the following principles:

• Continuous improvement.
• Learner-centered focus.
• Good governance.
• Data-driven decision-making.
• Transparency and accountability.
• Institutional risk management.
• Sustainability and continuous development.
• Compliance with international standards.

2. Quality Measurement Tools

The Academy adopts an integrated set of measurement and evaluation tools, including:

• Key Performance Indicators (KPIs).
• Institutional performance reports.
• Measurement of learner and partner satisfaction.
• Internal and external auditing.
• Academic program review.
• Evaluation of trainers and competencies.
• Institutional data analysis.
• Periodic quality reports.

3. Institutional Evaluation Frequency

Process	Frequency
Academic Program Evaluation	Semi-Annual
Internal Audit	Quarterly
Review of Policies and Procedures	Annual
Institutional Risk Assessment	Semi-Annual
Comprehensive Institutional Quality Report	Annual
Performance Indicator Review	Quarterly

 

1. Approved Format

        [LEVEL]-[UNIT]-[SERIAL]

2. Institutional Coding Rules

• Each institutional unit shall have a unique, non-duplicable code.
• Only uppercase Latin letters (UPPERCASE) shall be used.
• Reuse of deleted or frozen codes is prohibited.
• Sequential numbering shall follow an ascending order only.
• All codes shall be documented within the official institutional registry.
• All modifications shall be subject to the approval of the Institutional Quality Management Department.

3. Practical Examples

Code	Description
ST-CEO-02	Chief Executive Officer
AC-CR-02	Curricula and Programs
OP-IT-05	Technology and Digital Transformation
SU-RD-03	Research and Development
IN-AU-01	International Representation – Australia
ST-CEO-02	Chief Executive Officer

The Academy is committed to the following:

• Compliance with local and international educational regulations.
• Implementation of international quality principles and standards.
• Alignment of systems with ISO 9001 and ISO 21001 standards.
• Ensuring the independence of quality assurance and audit units.
• Documentation of all institutional processes and procedures.
• Readiness for external auditing and review at any time.
• Promoting institutional integrity and transparency.
• Protection of institutional data and privacy.

The Academy ensures the following:

• Clarity of the organizational structure.
• Publication of core policies and procedures.
• Transparency of accreditation and quality systems.
• Availability of institutional performance data upon request.
• Disclosure of evaluation and development mechanisms.
• Clear definition of institutional roles and responsibilities.

The Academy seeks to:

• Align its programs with international standards.
• Develop international academic accreditation partnerships.
• Enhance external institutional recognition.
• Support the transferability and recognition of certificates.
• Improve the quality of educational and training outcomes.
• Expand its international institutional presence.

The Academy adopts a sustainable approach to institutional development through:

• Regular updating of systems and policies.
• Investment in digital transformation.
• Development of human competencies.
• Support for institutional innovation.
• Strengthening scientific research and development.
• Building long-term strategic partnerships.
• Adoption of modern technologies in education and administration.

This framework represents the official approved reference for the quality, governance, and institutional accreditation system at Midmak International Academy. It forms the organizational and operational foundation upon which the Academy relies in managing its academic, administrative, and training processes in accordance with best international practices and standards.

This framework is officially adopted for use in:

• Institutional and academic accreditation files.
• The official website.
• Organizational and administrative manuals.
• Quality and audit reports.
• International institutional presentations.
• Partnership and cooperation agreements.
• Official governance and reference documentation.